At Evergreen Podcasts, we are dedicated to creating compelling content that engages, informs, and entertains our audience. As a leading media production and distribution company, video content has become an increasingly important offering for both our own shows and for those of our clients. To meet this growing demand, we are expanding our team to ensure the seamless execution of key initiatives. This new role within the executive team will be instrumental in driving projects to completion, aligning cross-departmental efforts, and maintaining the high standards that define our content and client partnerships. As a vital part of our strategic leadership, this position will help shape and deliver impactful results across our organization.

Position Overview:

We are seeking a dynamic and hyper-organized Strategic Initiatives Coordinator to oversee a variety of programs and projects within our creative, fast-paced media and production environment. This role is pivotal in ensuring seamless coordination across teams while driving projects from inception to completion.

The Strategic Initiatives Coordinator will collaborate closely with the executive team to set and track project milestones, manage deadlines, and communicate schedules effectively. They will present executive summaries, provide status updates, and identify trends or potential delays. Strong analytical skills will be essential to perform root cause analysis for any issues impacting deadlines and recommend solutions for continuous improvement.

Job Reports To: CEO / Executive Team

Start Date: ASAP

Duties/Responsibilities:

• Define project scopes, goals, and deliverables, developing detailed plans and timelines to align with program objectives.
• Coordinate multiple projects within a program, ensuring interdependencies are managed effectively and optimizing resource allocation using company software tools like Basecamp, Hub Spot, Slack, and Google Suite.
• Partner with cross-functional teams and executive leadership, leveraging available resources for real-time communication and engagement throughout the project lifecycle.
• Identify potential risks, implement mitigation strategies, and create contingency plans to ensure successful project delivery, tracking these in Basecamp or Google Sheets.
• Leverage tools like Google Docs and Basecamp to analyze workflows and refine systems, enhancing efficiency and streamlining production processes.
• Monitor performance, providing data driven insights and reporting progress to stakeholders with clear summaries and next steps.
• Ensure clear, ongoing communication of priorities, timelines, and deliverables with all stakeholders.
• Perform thorough analysis of missed deadlines or challenges, identifying issues and implementing corrective measures for documentation and tracking.

Other Duties:

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Required Skills/Abilities:

• Organized with attention to detail.
• Excellent time management skills with proven ability to meet deadlines.
• Thorough understanding of process and workflow procedures and practices.
• Strong analytical and problem-solving skills.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with, or able to quickly become proficient with, a range of general and specialized applications, software, and hardware used in the organization including, but not limited to Base Camp, Slack, and Hub Spot.
• Education and Experience:
• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• At least three years of related experience required.

Work Environment and Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to list up to 15 pounds at times.

AAP/EEO Memo:

• We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are committed to providing a workplace free from discrimination and harassment and to fostering a diverse, inclusive environment where all employees can thrive.