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Executive Assistant to CEO

Executive Assistant to CEO

Full-time
From $59,400 To $142,800

Posted 3 months ago

Wondery is seeking an enthusiastic, proactive Executive Assistant to support its Chief Executive Officer. This is an exciting time to join a fast-growing company in an emerging new media space in a role with broad scope and the potential to make real impact. The position plays a key role in bringing Wondery’s vision to life.

Key job responsibilities

  • Support Wondery’s CEO, helping them manage time to be the most efficient and effective leader
  • Manage a complex calendar, which includes scheduling across multiple locations and time zones, juggling competing priorities and shifting goals, and helping ensure CEO is where they are supposed to be, when they are supposed to be there
  • Prepare CEO for meetings by conducting pre-meeting briefings, developing draft meeting agendas, taking and disseminating notes and action items, etc.
  • Conduct inbox communication and action item monitoring and prioritization to ensure CEO is progressing key initiatives; prevent bottlenecking and important initiatives falling through the cracks
  • Prepare initial shell drafts of documents and presentations, compile requested information, and assist with formatting and editing
  • Coordinate domestic and international travel
  • Complete a wide range of administrative tasks (e.g., submitting expense reports, filling out company forms, coordinating meeting logistics, assisting guests with building access, etc.)
  • Able to manage and prioritize a high-volume of information
  • Able to proactively anticipate CEO’s needs
  • Partner closely with the broader leadership team, key business partners, and other Wondery and Amazon teammates to help Wondery grow quickly, accomplish its goals, and ensure Wondery remains an exceptional place to work
  • Organize, execute, and/or assist with internal and external meeting and events (i.e., off-sites, pitch meetings, team gatherings, and other events)
  • Assist with office space planning and logistics as the company scales
  • Be a Wondery ambassador: a culture leader, help make Wondery fun
  • Be an active part of the Amazon EA team
  • Network and liaise with other Amazon team members, and learn how to navigate the broader Amazon organization
  • When needed, represent Wondery & Amazon at industry and recruiting events

About The Team

Wondery, an Amazon company, is a premium podcast studio known for character-driven, binge-worthy stories including Dr. Death, British Scandal, Even the Rich and Business Wars, and distribution of hit partner shows SmartLess, My Favorite Murder, Morbid and How I Built This. Wondery was behind eight of the “Top 25 New Shows of 2022”, according to Podtrac, including Twin Flames, Fed Up and Will be Wild. Over 50 shows from Wondery have hit #1 on Apple Podcasts including Scamfluencers and Twin Flames. Many Wondery podcasts have been adapted for scripted television or streaming series, including Dr. Death and Joe vs Carole on Peacock and The Shrink Next Door and WeCrashed on Apple TV+. Wondery has gained critical acclaim and commercial success for its immersive approach to sonic, emotionally driven storytelling. The Wondery app offers a unique, personalized podcast listening experience, including access to its premium ad-free offering Wondery+. With Wondery+, fans experience early access, exclusive episodes, and ad-free listening. https://wondery.com/

We are open to hiring candidates to work out of one of the following locations:

Culver City, CA, USA

Basic Qualifications

  • 5+ years of executive assistant experience
  • Experience with executive level calendar management
  • Experience with domestic or international travel coordination
  • Experience with Microsoft Office products and applications

Preferred Qualifications

  • Experience leading process improvements
  • Experience in a fast-paced, high-tech company
  • Experience designing processes to maximize efficiency
  • Experience as an EA in Entertainment and/or Advertising industries

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $59,400/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. Applicants should apply via our internal or external career site.

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