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Operations Assistant

Operations Assistant

From $45,000 To $60,000

Posted 6 days ago

Realm, an industry-leading studio and global podcast network, is seeking an Operations Assistant to provide high-level, professional administrative support to our CEO and company. The Operations Assistant will play a supporting role in the business and network team and should be organized, data-driven, and proactive. We’re looking for a team player with great communication and interpersonal skills who can prioritize in a fast-paced environment. This is a full-time role based in the NYC area and reports to the Director of Operations.



Manage the daily calendar of the CEO by scheduling internal and external meetings, events, appointments, and travels; occasional personal tasks for the CEO as needed

Schedule internal and external meetings for other team members as needed

Independently resolve scheduling conflicts, prioritize requests, and confirm meeting details and expectations for the CEO and team

Plan and coordinate team events and gatherings

Plan travel, accommodations, meetings, events for industry conferences

Liaison to team office

Assist in podcast network operations with the advertising and marketing teams, including research, partner communication, and general operational support

Assist and participate as needed in ad hoc activities and special projects with various departments; execute tasks and projects assigned on time and to the highest level of quality



At least 3 years experience in an executive assistant role or its equivalent, preferably within a lean, fast-moving company

Preference for candidates who have previously worked in podcasting, audiobooks, or film/tv

Highly empathetic, grounded, unflappable, kind

Extraordinary level of organization and attention to detail

Must be local to the NYC area


Additional Job Information:

This is a full-time staff position. Realm offers a wide array of benefits including competitive salaries, health, dental, vision, commuter benefits, health/wellness benefits, and a generous vacation policy. We’re committed to diversity of all kinds — not just on our team, but in our writers rooms and in the stories we bring to listeners and readers. We pride ourselves on a welcoming, weird and witty culture and look for people who share those values in every hire we make. And we only hire very kind people.

Realm is an audio entertainment studio based in NYC. We are an Equal Employment Opportunity (“EEO”) Employer. It has been and will continue to be a fundamental policy of Realm not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignment, benefits, layoff, and termination.


About Realm:

Led by Molly Barton and team members from CAA, Disney, Warner Brothers, Spotify, and NBC Universal, Realm partners with top-tier talent and entertainment companies, including Blumhouse, Paramount, Warner Bros, DC, AMC Networks, Marvel, Spotify, and iHeart, to develop, produce, distribute, and monetize immersive audio series that deeply engage audiences.

Realm has brought more top-charting fiction shows to audiences than any competitor, with 8 shows hitting #1 on Apple Podcasts. Realm’s podcasts have been nominated for and won numerous awards, including Audies, Ambies, Webbys, Signal Awards, and iHeart Podcast Awards. Realm Originals have been translated into over a dozen languages, reaching listeners in over 195 countries. 8 Realm Originals are currently in development for Film/TV.

Notable titles include the #1 Spotify podcast HARLEY QUINN & THE JOKER: SOUND MIND starring Christina Ricci and Billy Magnussen, THE FLASH: ESCAPE THE MIDNIGHT CIRCUS starring Max Greenfield, and fan favorites OUTLIERS voiced by Rory Culkin, IF I GO MISSING THE WITCHES DID IT starring Oscar-nominated actress Gabourey Sidibe; ORPHAN BLACK: THE NEXT CHAPTER and POWER TRIP starring Emmy-winner Tatiana Maslany; MARIGOLD BREACH starring Jameela Jamil and Manny Jacinto; and ECHO PARK starring Harry Shum Jr.

Are you the right fit for this?